The Health System does not do business with sanctioned vendors listed in the Office of Inspector General’s List of Excluded Individuals/Entities.
INFORMATION REQUESTS
Requests for clarification of specifications or contract terms Must be submitted in writing to the Procurement Services Department no later than seven (7) days prior to the closing date for offers/bids, unless a specific date is given in the document, (i.e. IFB, RFP, RFQ) or unless the time is extended by the Health System.
VENDOR CONCERN PROCESS
In accordance with Chapter 552 of the Texas Government Code, Public Information Act, all requests for information on contract awards, pricing, and bid packages (after they have been awarded) must be in writing. Requests must be addressed to the Director of Strategic Sourcing. Information that is submitted and marked Confidential or Proprietary will not be disclosed.
MANDATORY STEPS FOR RECONCILIATION OF GRIEVANCES:
All requests for information on contract awards, pricing, and bid packages (after they have been awarded) must be in writing.
In accordance with the provisions of this section, any Vendor who believes he/she is or may be aggrieved in connection with solicitation and/or award of a contract or purchase order must submit a formal protest to the Director of Strategic Sourcing.
(a) Any Seller/offeror who believes he/she is or may be aggrieved in connection with solicitation
specifications or requirements; or award of a contract or purchase order or any matter related to the work performed hereunder, and who wishes to protest, must protest the same to the Director of Strategic Sourcing in accordance herewith. ALL PROTESTS MUST BE RESOLVED UNDER THIS SECTION. Protests received after the dates described below, will be returned to the protestor and will be considered overruled. All protests must refer to specific incidents forming the basis for the grievance and must describe specifically how the specific incidents materially affect the award, by hindering competition or otherwise or by affecting the work. (1) On protests of solicitation specifications or requirements, the protest must be submitted in writing and received in the Procurement Services office no later than seven (7) days prior to the closing date for receipt of offers/bids.
(2) On protests of awards (where solicitation specifications and requirements are not disputed), protests must be received in the Procurement Services office no later than seven (7) days after the award of any resulting contract or purchase order.
(3) On protests of any decisions, directions, or other matters during performance of the work under this contract, protests must be received in the Procurement Services office no later than seven (7) days after Seller knows or should have known of the grievance.