(II) GENERAL GUIDELINES
(A) All vendor representatives entering Health System facilities must be approved in the Health System’s vendor credentialing system. This process must be completed before access is granted. Registration must occur each time a facility is visited.
(B) All vendors visiting, working or providing services on Health System premises must at all times wear and prominently display the photo ID badge issued through the registration process of the vendor credentialing System.
(III) ACCESS TO HEALTH SYSTEM FACILITIES
(A) All vendor representatives, desiring access to Health System facilities must have an approved appointment, be credentialed through the vendor credentialing system and register each time access is required. All of these requirements are to be met prior to access being granted for entrance to Health System properties. For newly acquired vendors, a grace period of 30 days is allowed to complete Health System requirements.
(B) Upon approval of the vendor credentialing process, to gain access to the desired facility/department, the vendor representatives are to register, at the designated vendor credentialing location (Attachment I), retrieve the appropriate photo ID badge and authorization to proceed to their destination.
(C) Unannounced visits to any area or facility are not allowed.
(D) Access to individual areas in Health System facilities is determined by the sensitivity of each area and the vendor representative’s level of access. Vendor representatives will be permitted access only to those areas for which their credentialing is authorized and approved.
(E) Vendor representatives are not allowed to visit areas beyond their level of access.
(F) Vendor representatives should conduct business from 9:30 a.m. to 3 p.m. on weekdays unless a duly authorized individual from the Health System specifically requests visitation or if there is a specific need to conduct business during alternative hours of the day or on weekends (i.e., in-service training, delivery of a product required to address an urgent patient need or emergency, or other bona-fide need).
(G) Meetings between vendor representatives and Health System staff may not take place in patient care areas.
(H) Vendor representatives may not post any notices that promote their products or a program that they are sponsoring. Program notices must be posted by the Health System representative responsible for that program and in accordance with Health System policies for posting notices.
(I) The vendor credentialing and registration process must be completed and approved before a vendor representative will be allowed to be present during procedures.