(C) Shipment(s) are subject to cancellation if not delivered within the specified time.
(D) Substitution is not permitted without prior written approval by the Procurement Services staff and modification to the purchase order or contract.
(E) Price increases will not be honored without notice and acceptance by the Procurement Services Department. Acceptance must occur prior to shipment of the goods or services.
(F) Back-order identification is required within one (1) working day after transmission of the order.
(G) The Purchase Order Number or Contract Number must appear on all correspondence, invoices and shipping containers to include “drop shipments” from other vendors. Failure to follow this process may result in payment delay or non-acceptance and non-payment of the invoice.
The Purchase Order Number or Contract Number must appear on all correspondence, invoices and shipping containers to include “drop shipments” from other vendors.
(H) Payment terms and conditions should be understood and agreed upon by the Health System and the vendor at the time of order. Total payment will not be made until final installation and, acceptance of the equipment or first productive use of the equipment occurs.
(I) Equipment must meet or exceed all applicable city, state and federal standards and regulations. It is
the vendor’s responsibility to ensure all applicable government standards and regulations are met.
(J) At a minimum, electrical equipment must meet the recommended standards of NFPA 99 Health Care Facilities 1999 Edition.
(K) Prior to final payment of the invoice for all equipment orders, three copies of operating manuals, service and maintenance manual, (or electronic reproducible copy acceptable for internal use); electrical and mechanical schematics and current parts lists must be received by the ordering department.
(L) Prior to installation, the company representative is responsible for providing the final equipment receipt checklist.
(M) Prior to shipment, the company representative will coordinate any special arrangements for the final transport of equipment to the Health System.
(N) Supplier or manufacturer bears risk of loss or damage of equipment/supplies until properly received and/or installed (F.O.B. Destination).
(O) A qualified representative of the supplier or manufacturer is required to provide the necessary and applicable in-service support (i.e. use of the supplies and/or equipment).
(P) It is the vendor’s responsibility to notify the Health System of any person or persons that have been terminated or are no longer in their employ. Failure to notify the Health System will result in the vendor being responsible for the terminated person’s actions, even though they no longer represent the vendor in question.